Setup begins at 7:30am July 17th – you will be assigned a specific time based on your location for ease of load-in.

Check-in will take place at the Town of Gypsum Tent at the northeast corner of Lundgren Blvd & Valley Road. Please do not unload until you have checked in.  

All Food Trucks must be fully set up by 2:00pm Friday, July 17th

Friday, July 17th, 1:00pm in front of Food Court Bar Area.

Friday, July 17, 2025: 2:00pm-10:00pm (Sponsors/Nonprofits may opt to be open 2:00pm-7:00pm)
Saturday, July 18, 2025: 10:00am-10:00pm (Sponsors/Nonprofits may opt - to be open 10:00am-7:00pm)

• Food Trucks must have their own power source
• Fire Extinguisher: must have current inspection tag (Food Vendors)
• State Sales Tax License (If Selling)
• Certificate of Insurance Naming Town of Gypsum as additionally insured 
• Signature authorizing that you have received and read the event rules and policies

• Vendor Welcome Packet with Event Schedule, Rules & Policies 
• 2 Parking Permits 
• Local & State Sales Tax Information 
• Map of Grounds and Booth Location

Valley Road will close to all public traffic Saturday, July 18th at 7:00am for the Gypsum Daze 5k and Parade. With your Food Vendor Parking Permit, you may access the Food Court area with your vehicle to restock from 6:00am-7:00am. No vehicle access will be allowed INTO the vendor area after 6:30am. You may exit the area until 7:00am.

Parking is restricted at the Gypsum Daze event: 

• No parking is allowed on the event grounds at any time. Violators will be towed at their expense.
• When you arrive, we will direct you to your vendor space - if you need to restock from another vehicle on Saturday morning, you will be able to do that from 6-7am.
• Designated Vendor parking during event hours is at the Eagle Valley High School SOUTH Lot* which can be accessed off Valley Road.
• You will receive 2 vendor parking passes upon arrival. No extras, no exceptions. 
• If you have additional volunteers/staffers working your booth beyond your 2 designated parking passes, please let them know in advance to carpool or allow extra time for parking + shuttle. Thanks for your understanding.

Event security is provided by Citadel – they are responsible for overall event safety during hours of operation and are stationed/roaming throughout the event. Overnight security patrol will be provided from 11pm Friday night until 6am Saturday morning. Please note that security is patrolling the entire event grounds, and you remain responsible for your Truck. Monitor your space at all times during operating hours. We strongly recommend that you fully secure your Truck and remove cash overnight.

Ice is available for purchase from the Bar Concessionaire. Please purchase ice at the Food Court Bar and pick up your ice from the reefer truck on the Amphitheater Lawn. Ice purchase will not be available once the concert begins on Saturday (6-10pm) so please restock before then. 

• Keep your service area clean, attractive and up to code at all times. 
• Bring suitable protection from sun, wind and rain as this event is outside. 
• No refunds are available for inclement weather. 
• No tent stakes are allowed on the Town of Gypsum Campus. If your truck has any awnings, or if you would like to provide a shade structure, please come prepared with 30+ lb weights.
• We recommend at least 2 people to be onsite for unloading, setup and teardown.
• Truck space assignment is final and at the sole discretion of the Town of Gypsum/Event staff.
• All FOOD VENDORS must have a current Food Vendor Operations Plan on file with the Eagle County Department of Health. For information about this, please email environment@eaglecounty.us or call 970-328-8755 
• If the Department of Health finds your truck in violation of standards at Gypsum Daze, your service will be immediately shut down, and your vendor fees are non-refundable. The Town of Gypsum is not liable for any shutdowns by the Department of Health. 
• No pets are allowed on the Town of Gypsum Campus. 
• No refunds are given after June 1, 2026 for any event cancellation. 
• If your booth payment by check is declined for insufficient funds, a $25 fee will be added to your booth fee to cover bank fees. 
• Taxes: All vendors must collect 7.4% Sales Tax (3% for Town of Gypsum, 1.5% for Eagle County, 2.9% for State of Colorado). A list of participants will be submitted to Eagle County and the State of Colorado for sales tax collection purposes. The Town of Gypsum does not require a local business permit to participate as a vendor at Gypsum Daze. 
• Liability: All Vendors shall indemnify and hold harmless the Town of Gypsum, Town of Gypsum staff and volunteers for any claim or cause of action arising out of, or in connection with, the acts or omissions of Vendor under this Agreement, and shall reimburse the Town of Gypsum for any costs, including, but not limited to, reasonable attorney’s fees incurred in the defense against any such claim in addition to any other remedy available to the Town of Gypsum. 
• Loss or Theft: All offerings are displayed/sold at the risk of the Vendor. The Town of Gypsum and event organizers are not responsible for the loss, theft, or damage to any food, food stock, equipment, merchandise, display or person. 
• Be Kind: Aggressive behavior, disorderly conduct, foul language, intoxication or other activities that create an uncomfortable environment for event attendees will not be tolerated. Any vendor found in violation of this policy will be asked to leave without refund.
• Resolution of Disputes: In the event of a dispute arising in any manner as a result of, or if any was related to this Agreement, the parties hereto agree to submit the same to mediation and/or binding arbitration as a prerequisite to legal action. In the event arbitration or legal action is commenced, the prevailing party shall be awarded reasonable attorneys’ fees and costs including arbitration fees incurred as a result of said dispute. 
• Agreement Modifications: NO prior or present Agreements or representations shall be binding upon any of the parties hereto, unless incorporated into the Agreement. No modifications or changes in the Agreement shall be valid or binding upon the parties, unless in writing, executed by the parties to be bound hereto. 
• Violations: Vendor acknowledges that a breach of any terms of this Agreement may result in the termination of this Agreement and the preclusion of participation from Gypsum Daze, without a refund of fees. 
• Governing Laws: This Agreement shall be governed by the laws of the State of Colorado, and the health, sanitation and fire regulations of the Town of Gypsum and Eagle County. 
• Any participant found violating any event rules shall be subject to immediate removal from the event, with all fees forfeited.
• Complaint Procedure: If a Vendor has any complaints during event, please submit in writing the issue along with the dates and time to the Event Manager, Briar Schreiber at 720-352-3101 or briar@townofgypsum.com If you send an email, please also text the number provided to alert Briar to give prompt attention to your matter. Town Staff will convene within 2 hours of the submission to provide a prompt resolution.